Online Appointment Booking Made Simple

Function 365 was designed with one clear goal in mind, to allow you to:

“Build quickly, communicate effectively and collaborate seamlessly”

We take this view when developing any aspect of the software.

As you would expect, booking an appointment is one of those core features.

Booking Appointments

There are 3 main ways an appointment can be booked;

  1. Patient booking through landing page
  1. Patient booking via the patient portal
  1. Staff member (receptionist/PA/practitioner) booking an appointment for a patient

1 - If you have a new customer who doesn’t have access to a patient portal yet, the best way for them to book is via your landing page. This will ensure that they’re booking in correctly, at a time you’re available. It is a seamless experience for the patient and allows for the patient portal creation.

2 - If a patient has already seen you, so has access to their patient portal already, they can easily book an appointment by click on the + symbol at the top of their patient portal screen. This will bring up the type of appointments they can book and the times available. Depending on the type of care and appointment, payments can be taken at this point also.

3 - Someone phones or is there and person and you need to create an appointment for a patient? Not a problem, navigate to the correct day from the Receptionist Portal, select the practitioner, patient and type of care, ensure the time is correct and click save. You can even notify them here by SMS to confirm the appointment with them.

We don’t want to restrict any way of working so we make Function 365 Practice Management Software as customisable as we can.

Function 365 makes it really simple for you (the patient) to book appointments with your practitioner online.

But what next?

After you’ve booked your appointment you will be taken to the patient hub. This is where you are able to access all your information, pay for supplements or follow up appointments and, most importantly, fill in your intake forms.

What are intake forms?

Intake forms are used by your practitioner to gather all the relevant information they need from you before your appointment begins. This can include information about your symptoms, why you’re wanting to see them, your health history and medications.

Function 365 will walk you through each stage of the intake process, there are even handy videos from your practitioner on pages to explain what type of information is required.

Try to give as much relevant detail as possible in this section. The more the practitioner knows, the more they’ll be able to help!

Why are intake forms so important?

As I’ve touched on above, the forms give the practitioner information they’re going to need to provide the best care possible but that’s not the only reason they will ask you to fill in the forms. By filling in information before appointments it allows the practitioner to track progress and share this with you. Ensuring you’re both able to work towards the same common goal.

In the end, the practitioner wants to provide the best care and you want to receive it - Function 365 enables this in a real user friendly way.

What happens if I forget to fill in my intake forms?

Everyone leads busy lives so if you forget to fill in the forms don’t worry, we’ll send you an email reminder to ensure you’re prepared and ready for your appointment with your practitioner!

Function 365 Landscape Logo - Practice Management Software
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