Practice management software for Medical Aesthetics

Medical Aesthetics Software for Modern Private Clinics

Booking, consent capture, treatment records, payments, and patient follow-up in one EHR. Built for the way aesthetic clinics actually run.

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Built for the way Aesthetic clinics actually work

Aesthetic clinics carry workflows other practice management systems were not designed for. Consent forms for every procedure, photo records before and after each treatment, deposits and balance payments, course bookings spread across months, and patient follow-up that drives the next visit. When those workflows live in five different tools, your front desk holds the clinic together with email and good will.

Function 365 brings the whole patient journey into one EHR. From the first enquiry to the six-month follow-up, every consent, photo, note, and payment sits on the patient record where you need it.

From first enquiry to follow-up, in one platform

Online Booking & Landing Page

Custom-branded booking pages let patients book consultations or course sessions any time. Block out time per practitioner, per treatment type, and per location, so your diary fills the way you want it to fill.

clinical aesthetics practice management software doctor patient consent forms. Outpatient consult

Consent Forms & Intake

Send consent forms and medical history questionnaires to patients before they arrive. Forms are completed and signed digitally, attached to the patient record, and timestamped. Your front desk stops scanning paper at the end of every day.

F365 Pay and Stripe

Take deposits when patients book, take balance payments at the appointment with F365 Pay's in-clinic card reader, and reconcile both to the invoice automatically. Course payments and packages can be split across multiple sessions.

What sets F365 apart for Aesthetics clinics?

One platform, not five tools

Booking, consents, photos, notes, payments, and patient communication all live in one EHR. Your practitioners stop logging in to three systems between appointments. Your front desk stops reconciling Stripe payments to spreadsheets.

Compliance built in for UK and US clinics

365 is built to comply with GDPR for the UK and EU, HIPAA for the US, and the EU AI Act for AI-assisted documentation. Encryption, access controls, and audit logs are part of the platform. Not an add-on.

AI that assists, not decides

F365's AI handles transcription, charting, and consultation summary drafts. Your clinicians review and approve every note before it is signed. The AI saves time. Your practitioners keep clinical authority.

Built for solo aesthetic practitioners and multi-site groups alike

F365 grows with your clinic. Solo aesthetic doctors and nurse prescribers run their whole practice from one place. Multi-room clinics share patient records and diaries across practitioners without losing track of who owns what. Multi-site groups configure permissions, workflows, and billing per location, with consolidated reporting at the group level.

The system you choose for your single treatment room today is the same system you run a five-site group on in three years. No migration. No re-training. No data left behind.

Medi-Aesthetics EHR

Aesthetics clinic software FAQs

Is F365 an EHR or a CRM for aesthetic clinics?

F365 is both. It is a full electronic health record (EHR) for clinical notes, consent forms, photo records, and prescriptions, and it carries the CRM capabilities aesthetic clinics need: lead capture, online booking, course tracking, and follow-up communications. Most aesthetic clinics use it as their only system.

Does F365 handle consent forms and intake digitally?

Yes. Send consent forms and medical history forms to patients before they arrive. Patients sign digitally, and signed forms attach to the patient record automatically, timestamped and audit-logged.

Can patients pay deposits when they book online?

Yes. F365 Pay and the Stripe integration take deposits at booking, balance payments at the appointment, and split course payments across multiple sessions. Every payment reconciles to the invoice on the patient record.

Is F365 GDPR compliant for UK aesthetic clinics?

Yes. F365 is built to comply with GDPR and UK Data Protection Act requirements. Patient data is encrypted, access is controlled by role and audited, and UK data residency for UK clinics is part of the platform design.

Does F365 support multi-practitioner and multi-location aesthetic clinics?

Yes. Solo practitioners, multi-room clinics, and multi-site groups all run on the same platform. Permissions, diaries, and reporting can be configured per location, with consolidated reporting at the group level.

How long does it take to switch to F365 from another system?

Most aesthetic clinics complete switch-over within one to two weeks, including data migration, configuration, and team training. Larger groups take longer. Book a demo and we will scope the timeline for your clinic.

See Function 365 in your Aesthetics clinic

Book a 30-90 minute walkthrough. We will show you how F365 handles consent, booking, payments, and patient records for a clinic the size and shape of yours. No slides.