Going Paperless, Security for your Medical Practice

Medical practice going paperless? We've made it easy with F365!

Technology is advancing quickly. The world is changing and in most instances its for the better. Being able to save patient details, notes and information on a secure Practice Management System like Function 365 ensures safety for all patient data at your Medical Practice. Let's have a look at some of the benefits of using a secure Practice Management System at your practice/clinic.

Paper Systems

Paper copies can easily be lost, damaged or destroyed. They’re also not as secure! What happens if someone at your Medical Practice leaves the filing cabinet open by mistake? Human error happens in every business but when we’re working with sensitive patient information we need to ensure that we are minimising these risks by using a Practice Management System like Function 365 to securely save data. 

MYTH BUST - “Information on the internet is always getting hacked, how is it any safer on your system than it is in my filing cabinet”. 

Well, imagine your filing cabinet had a 24 hour security guard at your Medical Practice, wouldn’t it be a lot safer? What if I told you, Function 365 Practice Management IS that security guard for your data?

Why is storing data on a Function 365 the way forward?

That’s a simple one, all your data is backed up, there is no risk of losing patient notes or data because we’re here to ensure that safety and security of patient data is maintained for your Medical Practice. 

If your clinic was to flood, paper copies of Patient Data could be lost or destroyed, there is no risk of that happened if your information is stored in an efficient Practice Management System.

It also helps you organise your workflow. Patient information, data, notes, test results and much more are stored in one place. At the click of a button you can pull up the patients profile and look back over their entire history. This is all done in a visually attractive way too, making it really simple to overlay charts to see patient progress and you can even show this to your patients during a session!

Other benefits to your patients and your practice

Information is there at the click of a button, within seconds, no rooting through files and “prepping” for appointments. This makes it a smoother process for yourself but also means that you can manage that appointment, bring up test results, data and information and show your patients in real time at the click of a button!

You’re also able to see, clearly and in a really simple format how patient behaviour, history and health has changed over time which in turns mean you can offer better care for your patients.


Ok, we’ve all seen the annoying popups on websites but in the real word what does GDPR mean for your practice, going paperless and your data? (If you aren't sure how GDPR affects your Medical Practice you can find all the information on the government website here - https://www.gov.uk/data-protection)

Having all information stored digitally actually helps you and your practice comply with GDPR a lot more easily. All documents are securely saved, access to documents is restricted and there is also a trail of where the information has been making Function 365 Practice Management convenient and useful for your practice. 

No one’s saying we’re going to completely stop the need for paper copies of some information but if we can save a few trees whilst ensuring we’re working more effectively and efficiently everyone really does win!

Want more information on Function 365 Practice Management Software? Get in touch today and book a demo! Its free!

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